Verification Policies & Procedures
Fisk’s policy is to verify all students who are selected for Verification by the DOE. In addition to the individual elements involved in verification, if you state that you are an orphan or ward of the court, emancipated minor, homeless, or in legal guardianship, Fisk’s financial aid office will ask for documentation to confirm those statuses. Fisk’s financial aid department will provide general information to students regarding verification on the verification forms, and will provide awarding and disbursement information on the Next Steps document link sent with all award notification emails.
The following requirements will also be included as general information in communication management emails that are sent to students who are selected for verification:
- Deadlines for students to submit documentation and consequences of the failure to meet those deadlines
- A method of notifying students of award changes due to verification
- Required correction procedures for students
- Standard procedures for referring overpayment cases to the Department
- Documents required for verification
- Student responsibilities
- Notification methods
The following statement will be included on all Missing Information emails to students:
- Fisk’s Student Financial Aid Services (SFAS) sends all student communications, including missing information requests and award notices, to the student’s Fisk email account. Please check your Fisk email account regularly for important Financial Aid information.
- To ensure availability of funding at the beginning of the semester, all documents must be received by the SFAS by May 1 for Fall, October 1 for Spring, and April 1 for Summer. Pell payments will be made on a valid record with an official EFC while students are enrolled and eligible or up to 180 days beyond enrollment, but not later than September 1, 2017. Awards cannot be processed until all documentation is received by SFAS.
- Students will be notified through their Fisk email account of the documents needed to begin verification of the FAFSA data. If review of documents requires additional information or explanation, students will be notified by email.
- SFAS will correct any incorrect FAFSA data identified during the verification process. If it is necessary for the student/parent to make corrections, they will be notified by email and provided instructions on how to correct their FAFSA.
- Students who are selected for verification after being awarded will be notified by email award notification if the verification process results in changes to their awards.
- Any overpayment of funds identified as a result of verification will be referred to the Department of Education for collection.
FISK will verify any information that it finds to be discrepant or that appears to be incorrect. These students will be institutionally selected, receive missing information email requests and have verification completed.
Verification exclusions MAY be made on a case by case basis due to:
- Incarceration. A selected application does not have to be verified if the student is in jail or prison at the time of verification. Note: Students incarcerated in a federal or state institution are only eligible for SEOG and FWS – not Pell or loans.
- Recent immigrant. A selected application does not have to be verified if the student is an immigrant who arrived in the US during calendar years 2016 or 2017.
- Spouse unavailable. A school isn’t required to verify a spousal information (or to obtain the appropriate signature fur verification purposes) if any of the following conditions apply:
- Spouse is deceased or mentally or physically incapacitated
- Spouse is residing in a country other than the US and can’t be contacted by normal means
- Spouse can’t be located because his/her address is unknown and the student can’t obtain documents. This exemption only applies to the spouse’s data; the application must still be verified according to all other requirements.
- Parents Unavailable. You don’t have to verify a dependent student’s application if any of the following conditions apply:
- Student’s parents are deceased or mentally or physically incapacitated. (If both parents are deceased, the student is an orphan and thus is an independent student. If the parents die after the student has applied, the student must update his or her dependency status.
- Parents are residing in a country other than the U.S. and can’t be contacted by normal means.
- Parents can’t be located because their address is unknown, and the student can’t obtain it.
- A Student (and parent if dependent) who is a Pacific Island Resident, i.e.
- a legal resident of Guam, American Samoa, or the Commonwealth of the Northern Mariana Islands
- a citizen of the Republic of the Marshall Islands, the Federated States of Micronesia, or the Republic of Palau. Documentation of the student’s permanent address in the student’s file provides sufficient documentation for this exclusion.
- Death of the student. If you make an interim disbursement during verification (FISK does not intentionally do this – it would only occur if the student was selected for verification after being awarded) and the student dies before verification is completed, you don’t have to continue verification to justify the first disbursement. You can’t make any additional disbursements, except for FWS funds already earned, to any of the student’s beneficiaries. You cannot originate a Direct Loan, or deliver proceeds from one for the student’s beneficiaries.
- Applicant verified by another school. -- FISK does NOT use another school’s verification. All applicants who are selected and attending FISK are verified by FISK.
- Pacific Island resident. You don’t have to verify the selected application of a student who is either
- A legal resident of Guam, American Samoa, or the Commonwealth of the Northern Mariana Islands, or
- A citizen of the Republic of the Marshall Islands, the Federated States of Micronesia, or the Republic of Palau.
- To qualify for this exclusion, a dependent student’s parents must also meet the same criteria. As documentation, you should note the permanent mailing address in the student’s file.
Not an aid recipient. You don’t have to verify a student who won’t receive FSA for reasons other than his failure to complete verification. This includes students ineligible for aid from the FSA programs and those who withdraw without receiving aid.