Budget Format
Agencies may have forms that are to be completed or will prescribe the
budget format that must be used. They will identify specific cost
categories and usually give information relative to allowable and
non-allowed costs. Directions concerning how to fill out the budget
section should be read carefully. The budget should be subdivided into
periods of 12-month duration (unless partial year funding is
anticipated). A “starting date” should be specified so that accurate
budget calculations can be made. If more than one year of funding is
requested, a budget summary of all years should be included. All budget
entries must be rounded to the nearest whole dollar.
If a particular format is not specified by the agency, the
following example may be used. Categories not appropriate for your
project would not be included.
Budget Format Table
| Name of Project Director: | | | | |
| Budget Period: _______to_______ | Year 1 | Year 2 | Year 3 | Total Budget Request |
| Personnel | | | | |
| Salary (please list each position and % effort on the project | $ | $ | $ | $ |
| Fringe Benefits (at 28%) | | | | |
| Total Personnel | | | | |
| | | | | |
| Operating Expenses | | | | |
| Equipment | $ | $ | $ | $ |
| Supplies (itemize) | | | | |
| Printing/Postage | | | | |
| Travel (list separately for each trip and each person) | | | | |
| Books and Periodicals | | | | |
| Total Operating | | | | |
| | | | | |
| Other | | | | |
| Student Training/Stipend | $ | $ | $ | $ |
| Technical support/consulting | | | | |
| Dissemination and Publication costs | | | | |
| Renovations | | | | |
| Total Other | | | | |
| | | | | |
| Total Direct Costs | $ | $ | $ | $ |
| | | | | |
| Indirect Costs | $ | $ | $ | $ |
| | | | | |
| Total Costs (Total Direct + Indirect Costs) | | | | |
Budget Format Table in:
Salary and Wages
The salary category in
the proposed budget should include the names and/or position titles for
all personnel who will be involved in the project. The percent effort
to be applied to the project should also be shown. Total salary costs
can be determined by applying the percentage of effort to the current
base salary. An appropriate escalation rate (e.g. 5%) may be used to
project salary rates beyond the initial fiscal year. No commitment by
the institution and no constraint on the rate of increase for an
individual is implied by this standard percentage increase procedure.
If a faculty member is working on several sponsored projects,
no more than 100% person effort may be committed to the sum of all
projects and other University responsibilities. Summer salary for
faculty with academic year (AY) appointments may be calculated at
one-ninth of the AY salary for each month of summer effort. A maximum
of 3 months may be included for the summer. Adherence to the rules
applied by the funding source will be enforced.
Salaries of administrative and clerical support staff when charged as a
direct cost must be justified. Duties directly involved with the
proposed project must be clearly identified and the time and effort of
clerical staff directly funded by the grant must be project related.
Personnel may be hired to work on a sponsored project on an
hourly basis for periods up to 12 month or as salaried individuals.
Individuals hired on the hourly basis receive no staff benefits other
than Social Security (benefit rate of 8%) and should be advised
accordingly. The Human Resources Director should be consulted to obtain
the appropriate hourly rates for various categories of employment.